JRA-R-3
STUDENT RECORDS
In
order to provide students with appropriate instruction and educational
services, it is necessary for the school district to maintain extensive and
sometimes personal information about them and their families. It is
essential that pertinent information in these records be readily available to
appropriate school personnel, be accessible to the student's parents or legal
guardian and/or the student in accordance with law, yet be guarded as
confidential information.
The
Superintendent will provide for the proper administration of student records in
keeping with state and federal requirements. The transcript of each
student will be retained for at least sixty (60) years after the student
transfers, graduates or withdraws from the school district. The temporary record of each student will be
destroyed seven (7) years after the student transfers, graduates or withdraws
from the school district. Former students desiring information from their
records may obtain it by requesting such information from the principal before
the date of destruction.
The
School Committee wishes to make clear that all individual student records of
the school system are confidential. This extends to giving out individual
addresses, telephone numbers, email addresses and other contact information.
LEGAL
REFS.: Family Educational Rights and Privacy Act of
1.74, as amended, 20
U.S.C. §1232g et seq.
34 C.F.R. §99.37 et
seq., M.G.L.c. 66, §10; c. 71, §§34A, B, D & E
Board of Education
Student Record Regulations
603 C.M.R. 23:00 et
seq.
Mass. Dept. of
Elementary and Secondary Education, Student Records; Questions, Answers and
Guidelines (Revised 2005)
First Reading: 04-01-13
Second Reading, First Vote: 06-12-13
Final Vote: 07-24-13