JRA Student Records

 File:  JRA



In order to provide students with appropriate instruction and educational services, it is necessary for the school district to maintain extensive and sometimes personal information about them and their families. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student's parents or legal guardian and/or the student in accordance with law, and yet be guarded as confidential information.

The Superintendent will provide for the proper administration of student records in keeping with state and federal requirements, and shall obtain a copy of the state student records regulations.  The temporary record of each student will be destroyed no later than seven years after the student transfers, graduates or withdraws from the School District. Written notice to the eligible student and their parent/guardian of the approximate date of destruction of the temporary record and their right to receive the information in whole or in part, shall be made at the time of such transfer, graduation, or withdrawal. The student's transcript may only be destroyed 60 years following their graduation, transfer, or withdrawal from the school district.

The Committee wishes to make clear that all individual student records of the school district are confidential. This extends to giving out individual addresses and telephone numbers.

LEGAL REFS:  Family Educational Rights and Privacy Act of 1974,

P.L. 93-380, Amended 

P.L. 103-382, 1994

M.G.L. 66:10 71:34ABDEH

603 CMR 23.00

SOURCE:  MASC - Reviewed 2021

CROSS REF:   KDB, Public's Right to Know

Reviewed by Leverett Policy Committee:  05/02/22
First Reading by Leverett School Committee:  06/06/22
Second Reading, First Vote by Leverett School Committee:  08-29-22
Final Reading by Leverett School Committee: 10-3-22